SharePoint Storage

SharePoint is a suite of tools that allow for online collaboration including file sharing, data storage and retrieval, and workflow processes.

Once your site collection has been created, you can create sites where faculty, staff, and students may collaborate electronically. Some of SharePoint's features include:

  • Document Libraries that include a version history of files and a check-in and out feature
  • Picture and slide libraries that show thumbnails of the images stored
  • Shared tasks, contacts, calendars, announcements, and link lists
  • Online discussion forums
  • Wiki libraries for documentation
  • Subsites for teams, departments, or collaboration around meetings and documents
  • Alerts that email you when things change
  • Workflows that can be created by non-programmers
  • OneNote for meeting minutes

Create Your Own SharePoint Site
 

Use SharePoint, Not Dropbox

UTHSC provides the Microsoft O365 suite of products to our campus as a secure, supported, powerful, and free to you option.  This HIPAA and FERPA compliant suite of products has three tools for document storage:

  • OneDrive is meant for personal storage. 
  • SharePoint is best used in two ways: for collaborating on files with others, and for publishing files for everyone to see.
  • Teams is great for project teams and committees as a temporary storage location for collaboration.

Dropbox is not supported by UTHSC.

Details

Article ID: 134730
Created
Mon 7/26/21 7:34 AM
Modified
Mon 11/29/21 10:49 AM

Related Articles (7)

Need a SharePoint site to save documents for your department or team? Create your own by following these instructions!
ITS’s goal is to support UTHSC during the digitization journey from paper to electronically stored documents, on the road towards full digital transformation (Dx)! We offer OnBase, OneDrive, and SharePoint as a digital/electronic solution to document storage.
You can now share your documents in SharePoint with outside resources such as research partners, colleagues, vendors, clients, or customers. Options to collaborate with guests include on a document or on a site.
Once you have created a SharePoint site, and added users, it's time to move your OneDrive files/folders into SharePoint! This KB article will guide you through the steps!
Don't use these characters when naming OneDrive or SharePoint files or folders.
UTHSC will only sanction the storage of FERPA-protected information, Protected Health Information (PHI), or other materials and information covered by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) in the Microsoft 365 environment if the account(s) storing and accessing the information are enabled with two-factor authentication (DUO).
Know when to use OneDrive, SharePoint, Teams, and OnBase

Related Services / Offerings (1)

Need help getting started with your migration from VolShare? The Business Productivity Solutions team provides guidance, training and support to assist you in moving your data and documents to the right storage location for your needs. Request a consultation session today!