Introduction to SharePoint Storage

Summary

This article introduces SharePoint as a secure, collaborative storage and workflow platform available to UTHSC faculty, staff, and students. SharePoint supports document libraries, version history, shared lists, workflows, and team collaboration sites.

Instructions

SharePoint is part of the Microsoft 365 suite provided to UTHSC. Once your site collection is created, you can build sites where teams collaborate electronically.

Key SharePoint Features

  • Document Libraries: Store files with version history and check‑in/check‑out options.
  • Picture and Slide Libraries: Display thumbnails of stored images.
  • Shared Lists: Tasks, contacts, calendars, announcements, and links.
  • Discussion Boards: Online forums for team communication.
  • Wiki Libraries: Create and maintain documentation.
  • Subsites: Build dedicated spaces for teams, departments, or projects.
  • Alerts: Receive email notifications when content changes.
  • Workflows: Automate processes without programming.
  • OneNote Integration: Capture meeting minutes and shared notes.

Create Your Own SharePoint Site

UTHSC provides Microsoft 365 tools as a secure, HIPAA‑ and FERPA‑compliant option for document storage and collaboration.

Storage Options

OneDrive    Best for personal file storage.
SharePoint    Best for team collaboration and publishing files for broader access.
Teams    Ideal for project teams and committees as a temporary collaboration space.

Note: Dropbox is not supported by UTHSC.

Additional Notes

For assistance, contact the Service Desk at 901.448.2222 or visit the 6th floor of the Lamar Alexander Building.

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