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Know when to use OneDrive, SharePoint, Teams, and OnBase

Need a SharePoint site to save documents for your department or team? Create your own by following these instructions!

Learn the meanings of the different OneDrive status icons

Microsoft article: See who a file is shared with in OneDrive or SharePoint

You can now share your documents in SharePoint with outside resources such as research partners, colleagues, vendors, clients, or customers. Options to collaborate with guests include on a document or on a site.

Don't use these characters when naming OneDrive or SharePoint files or folders.

ITS’s goal is to support UTHSC during the digitization journey from paper to electronically stored documents, on the road towards full digital transformation (Dx)! We offer OneDrive and SharePoint as a digital/electronic solution to document storage.

Once you have created a SharePoint site, and added users, it's time to move your OneDrive files/folders into SharePoint! This KB article will guide you through the steps!

Microsoft article: Stop sharing OneDrive or SharePoint files or folders, or change permissions

Microsoft article: Share OneDrive Files and Folders

Learn how to add users to your SharePoint site.

Learn how to add a SharePoint document library to your Microsoft Teams channel or team.

SharePoint is a suite of tools that allow for online collaboration including file sharing, data storage and retrieval, and workflow processes.

After setting up a SharePoint, you can access it through O365 in your browser. If you map a SharePoint drive to your computer, you can view your site in a Windows Explorer window or in a Mac Finder window.

UTHSC will only sanction the storage of FERPA-protected information, Protected Health Information (PHI), or other materials and information covered by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) in the Microsoft 365 environment if the account(s) storing and accessing the information are enabled with two-factor authentication (DUO).