ITS’s goal is to support UTHSC during the digitization journey from paper to electronically stored documents, on the road towards full digital transformation (Dx)!
- Microsoft provides UTHSC with OneDrive and SharePoint, which also propel us forward by removing paper from our processes and providing a digital/electronic solution to document storage.
- OnBase by Hyland is a very robust tool to help us on this journey by providing a storage location for scanned copies of paper documents, remote access to electronic documents, and workflow to improve the efficiency of your processes.
OnBase provides a storage location for your electronic documents. Robust security allows you to decide who can scan, view, redact, and delete documents.
Dx Definitions
Step 1: Digitization is the process of changing from analog or physical (such as paper records and texts, in person lectures, physical models, ID cards, and more) to digital form.
Step 2: Digitalization is the process of using digital technologies and information to transform individual institutional operations (such as admissions, course registration, research administration, payroll, procurement, and more).
Step 3: Digital Transformation (DX) is a series of deep coordinated culture, workforce, and technology shifts that enable new educational and operating models and transform an institution's operations, strategic directions, and value proposition.
OnBase Document Migration Timeline