Zoom: Meeting vs. Webinar

You need to schedule a Zoom conference, but should it be a meeting or a webinar? Is there a difference? YES!

Always think Zoom meeting first. A Zoom webinar should be reserved for large public events (300+ attendees) with panelists where there is little interaction with the participants other than a Q&A.


Zoom Meeting Zoom Webinar

Group collaboration
Interact with others
Audience: Faculty, staff, students, partners
1 – 300 attendees
Example: Grand Rounds
  • Small or large groups
  • All participants can talk, but the host can mute all
  • Participants can see a list of attendees
  • Breakout rooms available

Virtual lecture or town hall
View, listen, and use Q&A
Audience: Public
Over 300 attendees
Example: Chancellor's Townhall
  • Public broadcasts and large events
  • Only host and panelists may talk
  • Only host and panelist can see list of attendees
  • No breakout rooms available

DIY Meetings

The best thing about a Zoom meeting is YOU are in complete control. You can:

Require Registration

If you are planning a public event and you think it needs to be a webinar, ask users to register to give you a better idea of how many plan to attend. Setting up a registration form is easy with Qualtrics or Microsoft Forms.

Remember, even if someone fills out the registration form, they may not be able to attend. If you get 100 registrations, you may only find that 2/3rds of those actually attend the meeting.

Test before the Meeting

If you are scheduling your first Zoom meeting or have gotten a new computer, one of the most important things you can do is to run a test before the meeting to ensure everything goes smoothly.  

Take 15 minutes out of your workday to schedule a meeting with a couple of co-workers and familiarize yourself with the controls.  For example, the host can:

  • Start a recording
  • Share screen or allow others to share the screen
  • Mute all
  • Turn off participant chat
  • Suspend all participant activities (turns off everyone’s audio and video and stops screen sharing)
  • Lock meeting


Article ID: 133159
Wed 5/12/21 10:24 AM
Mon 2/28/22 11:03 AM

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This is not something that any UTHSC faculty, staff or student needs to request. You already should have one. By logging in with your SSO into tennessee.zoom.us, you are accessing your UT Zoom Licensed (Pro) account. However, if you are not using Single Sign On or SSO to login, you will not see it.
A Zoom Webinar License grants user access to a product of Zoom that is designed to host large events with limited participant activities. Zoom Webinars are for events with more than 300 participants attending and 500 participants max.