Schedule a Meeting Through Outlook

Summary

The article explains how to schedule a Zoom meeting directly through Microsoft Outlook using the Zoom for Outlook add‑in. It walks through installation, sign‑in requirements, and how the Zoom meeting details are added to an Outlook invitation.

Prerequisites

1. Active Outlook Account
2. Active Zoom account created through tennessee.zoom.us and ability to sign in using SSO with your NetID.

Instructions

1. Within the Windows Outlook App, click the red Browse Add-ins.  Mac users must click on the Tools menu and then choose Get Add-ins.
   
2. Search for Zoom for Outlook.
3. Click Add at the bottom of Zoom for Outlook.
4. When creating a new meeting in Outlook, select the Add a Zoom Meeting button on the ribbon. Mac users should click ... at the end of the menu, choose Zoom, then Add a Zoom meeting.
5. You may be asked to log into Zoom. You must click SSO and enter tennessee in all lowercase in the Domain field, then sign in with your NetID/password.
   
6. Your meeting info (link, call in numbers, password (if set), etc.) is added to the meeting invite. Add users, date, and time.

For Outlook on the Web, click on the Zoom icon. The Zoom invite will be added to the invitation.