Recording and Uploading Meetings

Summary

This article explains how to record Zoom meetings, save them securely to OneDrive, upload them to My Mediasite, and generate a shareable URL for UTHSC or external viewers.

Before You Start

• Open File Explorer (Windows) or Finder (Mac) and confirm you can see OneDrive – University of Tennessee.
• If OneDrive is not set up, contact the Service Desk at 901.448.2222.

Step 1: Mapping the Recording

Zoom Cloud storage should not be used because:

• It is not HIPAA‑compliant.
• Recordings stored in the Zoom Cloud are deleted after 120 days.

1. Open the Zoom app.
2. If prompted:
   • Click Sign In
   • Click Sign In with SSO
   • Enter tennessee (lowercase) as the Company Domain
   • Click Continue
   • Enter your NetID and password
   • Click LOGIN
3. Click the gear icon.
4. Select Recording.
5. Click Change.
   • Mac users: Click the box to the left of Open, then click Choose New Location.
6. Double‑click OneDrive – University of Tennessee.
7. Choose the folder where you want recordings saved.
8. Click OK (Mac: Choose).
9. Close the Settings window.

Important: Zoom must be mapped for every video because it resets to the default location after each recording.

Step 2: Record the Meeting

1. Start the Zoom meeting.
2. Click the Record icon at the bottom of the screen.
3. Select Record on this Computer (do not choose Zoom Cloud).
4. End the meeting when finished.
5. Zoom will convert the recording and open the folder you selected.

Step 3: Convert the Recording to a URL for Sharing

1. Log in to My Mediasite using your NetID and password.
2. Click Add Media (upper right).
3. Select I want to upload a file from my computer.
4. Navigate to OneDrive – University of Tennessee and open the folder where you saved the recording.
5. Double‑click the recording file.
6. Enter a presentation name and optional description.
7. Click Create Presentation.
8. Stay on the upload page until the upload is complete.
9. Refresh the page once the upload finishes.
10. Click My Presentations.
11. Select your presentation.
12. In the Who Can View? section:
    • Choose My Organization to require UTHSC login
    • Choose Everyone if external viewers need access
13. Click Share Presentation.
14. Click Copy to copy the URL.
15. Paste the URL into an email to share with viewers.

Add a Recording to a Website

If the recording needs to be added to a webpage (e.g., Grand Rounds), email the URL to your communications coordinator or webmaster@uthsc.edu.