| Don't enable Personal Meeting ID |
Pro: Makes your meeting safer. |
When scheduling the meeting:
- Under Meeting ID, choose Generate Automatically rather than Personal Meeting ID.
- Click the Schedule button.
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| Use a Passcode |
Pro: Keeps unwanted intruders out of the meeting.
Con: Might cause some confusion to participants if they aren't used to meetings that require passcodes. |
When scheduling the meeting:
- Click Schedule.
- Make sure Passcode under Security is checked and there is a number in the box. This is what your participants will use to get into the meeting.
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| Authenticate Users |
Pro: Provides an additional layer of security.
Con: Prevents users without a UTHSC NetID and password from joining. |
When scheduling the meeting:
- Click Schedule.
- Click Advanced Options at the bottom of the Zoom Scheduling screen.
- Under Alternative Hosts, click Only authenticated users can join.
- Click the Schedule button.
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| Disable Join before hosts |
Pro: Ensures participants can't join the meeting before the host arrives.
Con: Participants end up just hanging out, waiting, if the host is late. |
Before the meeting starts:
- Click the gear icon in the upper right corner.
- Click View More Settings at the bottom of the screen. This opens the Zoom web portal.
- From the Meeting tab, click the Join Before Host slider to turn this option off.
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| Send participants to the Waiting Room (Meetings only) |
Pro: Only the host can allow participants in the Waiting Room into the live meeting.
Con: Extra work on the host - must manually allow everyone to enter. |
Before the meeting starts:
- Click Security at the bottom of the Zoom screen.
- Click Enable Waiting Room.
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| Disable In Meeting Chat |
Pro: This prevents participants from saving the chat.
Con: Participants can't chat during the meeting. |
While in a meeting:
- Click Security at the bottom of the Zoom screen.
- Choose Chat to uncheck it.
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| Stop a participant's video stream (to ensure participants are not on video) |
Pro: More secure meeting.
Con: Prevents collaboration. |
While in a meeting:
- Click Manage Participants (Participants for Mac users) at the bottom of the screen.
- Hover over the desired participant.
- Click More to see options.
- Choose Stop Video Stream.
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| Mute all participants upon entry into the meeting |
Pro: Keeps participants from talking unless you Unmute them.
Con: Participants don't have the option to speak freely. |
While in a meeting:
- Click Manage Participants (Participants for Mac users) at the bottom of the Zoom screen.
- Click the Mute All button at the bottom.
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| Lock your meeting once everyone is in |
Pro: Protects your meeting from unwanted participants.
Con: No late comers can get into the meeting. |
While in a meeting:
- Click Security at the bottom of the Zoom screen.
- Choose Lock Meeting.
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