Sponsored NetID Request Process

By requesting a NetID, requesters must understand that you are accepting both the responsibility of what happens while this NetID is in use and the risk associated with allowing its use. NetIDs will only be granted to individuals that are affiliated with the University in a position to help support UTHSC's mission and achieve the goals of the University. Human Resources is now responsible for the approval or denial of sponsored Net ID requests where the new process is listed below. 

The reason for the change in the NetID process is to ensure that campus administration is knowledgeable of who is entering the UTHSC campus, accessing the university’s systems and resources. The university understands this transition may be an extra step, but it is to ensure campus safety and compliance. 

How Do I Get the Process Started?

1. Submit a request to UT Health Science Center Sponsored NetID Request Form (also found under HR > Manager Links > Sponsored NetID).
2. Once the request is submitted, you will receive an email confirmation, and HR will review it. The requester will be notified if the sponsored NetID will be approved or denied. 
3. If the request is approved, an email will come from identityadmin@uthsc.edu with the NetID information. 
4. If the request is denied, an email will come from Human Resources with detailed information regarding the denied request and possible next steps. 

Who is Eligible for a Sponsored NetID?

1. New Employee not in the directory
   1. Onboarding documents must be in process for entry.
2. Retired faculty/staff performing work associated with UT
   1. Required department authorization) and/or on the retiree board 
3. Non-UT Students or Student Volunteers that need access to email or Blackboard.
   1. Must have gone through the Nonworker process via HR.

Who is NOT Eligible for a Sponsored NetID?

1. Individuals who need access longer than a year.
2. Individuals who are not authorized to work on campus or have not been approved by the department or Human Resources.

Frequently Asked Questions 

What if I need a NetID immediately but am not eligible for a sponsored NetID? 
Please email hr@uthsc.edu regarding this request.

I completed the required sponsorship process, the individual has a NetID but still does not have access to email, Blackboard, etc. What do I do now?
When NetID it created, it does not automatically create access to email, Blackboard, etc. There is a migration process that may take up to 2-4 business days. If you still are having issues, please email hr@uthsc.edu

I am requesting a sponsored NetID for someone who works at our affiliated hospitals (i.e. St. Jude, Le Bonheur, Methodist, Erlanger, Semmes-Murphy, Campbell Clinic, Erlanger, etc.). What is the new process?
HR will approve sponsored NetID's for our affiliated hospital employees. As a reminder, sponsorship must be renewed annually and an email will be sent to the sponsor regarding the renewal process. Please be mindful when choosing a sponsor due to they are accepting both the responsibility of what happens while this NetID is in use and the risk associated with allowing its use. HR highly recommends going through the contingent worker process for a NetID so they will have continued access to our systems and resources without having to renew annually.

If you have any questions, please feel free to contact Human Resources at hr@uthsc.edu or 901.448.5600.