Qualtrics: Add / Remove Access to a Survey/Form

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Give Someone Access to a Qualtrics Survey/Form

If you create a survey or form in Qualtrics, it is a best practice that at least one other person has access to the survey/form as well. This way, if you are out of the office, someone else will receive an email about a survey/form response.

To add someone to your survey/form:

  1. Click the ellipsis (...) to the right of the survey on which you want to collaborate.
    Qualtrics screen where you can share the form with someone else
  2. Choose Collaborate.
  3. Type the person's NetID or name in the box in front of the User and Group Address Book. 
  4. Select the person and click Add Selected.
    Screen where you add someone to collaborate with
  5. Write a note to go with your invitation and click Invite.
    Screen where you invite someone to collaborate on a Qualtrics form
  6. Click Save.

If you want to alter someone's access to a survey/form (by default, they can edit), choose Collaborate again, then uncheck Edit, View Reports, Activate/Deactivate, Copy, or Distribute to alter their access.

Remove Someone's Access to a Qualtrics Survey/Form

  1. Click the ellipsis (...) to the right of the survey and choose Collaborate.
  2. Click the circle on the far right of the person you want to remove.
  3. Click Save.
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Qualtrics Account Request
Qualtrics is a powerful online survey research tool, and it is available to all faculty, staff, and students at UT. Qualtrics meets IRB requirements for collecting and storing data including PII, FERPA, and HIPAA/PHI (it is encrypted in transit, at rest, and in backups).