Qualtrics: Sharing Access to a Survey/Form

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Give Someone Access to a Qualtrics Survey/Form

If you create a survey or form in Qualtrics, it is a best practice that at least one other person has access to the survey/form as well. This way, if you are out of the office, someone else will receive an email about a survey/form response.

To add someone to your survey/form:

  1. Click the survey drop down menu to the right of the survey you want to collaborate on.
  2. Choose Collaborate.
  3. Type the person's NetID or name in the box in front of the User and Group Address Book. 
  4. Select the person and click Add Selected.
  5. Write a note to go with your invitation and click Invite.
  6. Click Save.

If you want to alter someone's access to a survey/form (by default, they can edit), choose Collaborate again, then uncheck Edit, View Reports, Activate/Deactivate, Copy, or Distribute to alter their access.

Remove Someone's Access to a Qualtrics Survey/Form

  1. Click the survey drop down menu to the right of the survey you want to collaborate on.
  2. Click the red circle on the far right of the person you want to remove.
  3. Click Save.
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Qualtrics Account Request
Qualtrics is a powerful online survey research tool, and it is available to all faculty, staff, and students at UT. Qualtrics meets IRB requirements for collecting and storing data including PII, FERPA, and HIPAA/PHI (it is encrypted in transit, at rest, and in backups).