Options for Zoom Announcing When Someone Joins/Exits Meeting

Summary

Learn how to turn off Zoom announcements or set options for who gets notified.

Body

Do you find it annoying when Zoom announces the name of those who have just joined or exited your meeting?  Does the announcement interrupt the flow of the ongoing discussion? Here's how you can stop this from happening in your meetings!

Start by checking your host settings before you create a meeting:

Method #1:

  1. Log in to Zoom in your browser by going to tennessee.zoom.us.

Method #2:

  1. With Zoom open, click on your initials or headshot and select Settings.
  2. Click on Profile.
  3. Click on Edit My Portfolio.  This will open tennessee.zoom.us in a browser tab.

Next steps:

  1. Click on Settings in the left menu.
  2. Click the Meetings tab and scroll until you see Sound notification when someone joins or leaves.
  3. Make sure this option is off by clicking it (it will be grayed out).
    Screen where notifications can be turned off.

To Update Your Notification Settings

  1. Toggle this option On.
  2. Once enabled, you will see additional options:

    Play sound for:
    Everyone
    Host and co-hosts only

When someone joins by phone:
Ask to record their voice to use as the notification

 

Some hosts want to be made aware when anyone joins their meeting.  Others do not.  This may also vary by meeting.

Details

Details

Article ID: 135899
Created
Fri 9/24/21 1:44 PM
Modified
Wed 2/19/25 5:05 PM

Related Articles

Related Articles (3)

Learn all you need to know about co-hosting in Zoom including Troubleshooting.
Using Outlook to schedule Zoom meetings is so easy!
There are some default Zoom settings that you can change.

Related Services / Offerings

Related Services / Offerings (1)

This is not something that any UTHSC faculty, staff or student needs to request. You already should have one. By logging in with your SSO into tennessee.zoom.us, you are accessing your UT Zoom Licensed (Pro) account. However, if you are not using Single Sign On or SSO to login, you will not see it.